Job Description
Role Summary
We are looking for an experienced HR Coordinator to join our UK HR team and working within a larger HR team across the EMEA region!
Are you an enthusiastic, detailâdriven HR professional who thrives in a fastâpaced environment? Do you enjoy being the goâto person who keeps things running smoothly, supports managers and employees, and plays a key role in the employee experience?
If that sounds like you, then weâd love you to join our busy, friendly HR team
Our HR Coordinators deliver robust and proactive HR support to the HR team, for our employees and managers. The role is responsible for a wide variety of tasks across the employee life cycle and will be responsible for responding to employee and manager enquiries, escalating where necessary.
This is a varied role and alongside the main duties there is also the opportunity to get involved HR projects and initiatives.
What You Will Do
Managing HR queries and questions from employees and managers via our HR ticketing system and over the phone.Providing general advice on Sophos HR polices to employees and managers.Support the HR Director (and HRBPs) with HR projects or initiatives as required e.g. restructuring programs, TUPE/acquisitions, introduction of new policies/procedures.Be a subject matter expert on the HR system for the region Manage the monthly payroll, submitting reports in a timely manner to our Payroll team.Providing HR administration support as follows:âCradle to graveâ support for all administrative elements relating to employee matters arising in the regionManaging the onboarding process; including contracts of employment, HR induction, and HR and benefit systemsProducing accurate and timely offers of employment and employment contractsLiaising with IT and facilities to ensure the business is prepared for the new hires, and coordinating and communicating with the hiring manager accordinglyEnsure the HR system is kept up to date with all employee changes Produce HR letters and documents as required for HR processes such as promotion, Job changes, and other contractual changes.HRIS system management and troubleshooting any queriesPreparing and executing HRIS audits (bi-weekly) and payroll reporting and audits against the data held in HRISMonthly Payroll administration â collating the relevant and related information and reports for Payroll, including notifications of new hires, leavers, maternity and paternity information, changes to employee payroll information (salaries, cost centres, etc), ensuring approved bonuses are paid timely, administering local allowances and one-off bonuses, as applicable, etc. HR file management, including the Teams database and personnel files; verify and maintain required employee documentation, ensuring current and compliantAccurate and timely processing of leavers or other terminations, e.g. leaver letters, updating HRIS, liaison with payroll and IT (equipment returns), etc. What You Will Bring
A degree level education, ideally in Human Resources or a minimum of 2-yearsâ experience in a comparable HR role Experience of working on highly confidential mattersHandling high volume of work across multiple disciplines to agreed service levels, maintaining a close attention to detail and with a high degree of accuracy. Ability to work independently but at the same time you are a dedicated team player who prides yourself on delivering service excellenceHigh sensitivity in dealing with employeesStrong organizational skills and ability to prioritize Experience of HR systemsMS Office knowledge; specifically Outlook, Word and Excel
Good to haveUnderstanding of HR policies, employment legislation and best practices
OtherYou may occasionally be required to visit our offices in Abingdon, Oxfordshire