Sample Co-ordinator - Studio

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The Role: Studio based 5 days a week
Reporting into the Sample + Copy Manager, the main objective of this role is to support the sample process between BMD and the photography studio so that it runs smoothly, whilst delivering the best creative output and in line with delivery dates.
Your day-to-day role will involve liaising with the studio regarding numbers, priorities, reshoots and trend focuses. You will be responsible for managing all samples that are sent to and from the studio, assisting with all reshoot requests from the business and ensuring the shoot team adheres to all brand / trend guidelines. This role is based in the Studio 5 days a week - Monday to Friday.

WHATS IN IT FOR YOU:

40% staff discount plus friends & family discounts throughout the year
Access to our reward platform for external discount and offers
Private pension scheme
Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
All employees are covered by our life assurance policy from day one
Unlock extra leave with our buy more holiday scheme.
Celebrate YOU! Enjoy an extra paid day off on your birthday each year
Enhanced maternity, paternity and adoption leave, and shared parental leave.
Spread the cost of your commute with interest-free season ticket loans
Do your bit for the environment and save money with our Cycle2Work scheme
We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust


What you’ll be doing:
This role is responsible for the seamless running of day-to-day sample activities for the e-commerce studio.

Effective co-ordination of all studio samples by intake and fashion/ trend story
Manage the flow of sample intake and dispatch, liaising with BMD, Product + Styling Manager and DC
Oversee stock deliveries and sample receive process, ensuring samples are stored in correct allocated areas
Management of shot / not shot samples from studio, reporting to management for effective reallocation
Manage daily studio reporting for studio, BMD + Trade, including studio intake, BMD tracker and SNO reports
Upload relevant reports into Studio management system (lets FLO) including intake report, BMD notes, co-ord and reshoot info
Co-ordination, ordering and reporting of all reshoots ensuring reshoots reasons are shared effectively with studio and all reshoots are shot within agreed SLA
Effective daily communication with on set shoot team on priorities, reshoots, shoot requirements and trend info
Aware of all design trend info to inform sample management and shoot decision, sharing relevant info with wider studio team
Co-ordinate samples for “special projects” outside of BAU e.g. Collaborations, Creative Shoots, Size Extension.
Maintain excellent communication with BMD teams regarding samples and shoot requirements
Co-ordinate and oversee all shoot requests for Zalando and PR imagery
Effective communication with Digital, Trade, Creative and DC teams as required.
Able to work from existing processes and suggest/build appropriate solutions for the future
Work with production to organise and manage samples, wardrobe and DC stock
Scheduling – plan and co-ordinate still + flat shoots, ensuring there are shot in pre model shots and intake week
Collaborate with the styling team, prepping trends and styling pre shoot to support fashionability of shoots
Maintain good communication with Couriers and DC team to ensure samples are received on agreed days and times
Support Sample + Copy Manager on any ad hoc tasks outside of BAU
Support STL + Wardrobe Assistant on managing Wardrobe and ordering
Support Styling team on any day to day tasks


Who you are:

Have experience working in a studio fashion environment
Fashion and trend savvy
Process Driven
Flexibility and adaptability skills
Experience in excellent time keeping and keeping to strict deadlines
Excellent eye for detail.
Highly organised and self-starter.
Able to work well and motivate as part of a team in a highly pressurised environment
Great communicator
The willingness to demonstrate initiative.
Ability to stay calm in high pressure situations
Previous or stock management experience
Proven problem-solving skills
PC Literate Excel Word and PowerPoint (particularly excel)